Incentive trips are great for boosting employee morale, but not always great for the environment. Any conference or event will create an enormous amount of waste – electricity, heating and air-conditioning, air travel, and paper are just some of the elements contributing to climate change.

Consumers are becoming more environmentally conscious, and want to see a shift in the way events and conferences are hosted. If you want to reduce your carbon footprint and have ‘greener’ events, here’s what you can do:

Go paperless

It might seem like a small step, but going paperless can make a huge difference. Instead of printing out invites, programmes, and other event-related documents on paper, rather email attendees or have all the information available online. If you do need to use paper, opt for chlorine-free, recycled paper, and use printers and photocopiers that are Energy Star certified. Producing a tonne of recycled paper results in 80 percent fewer CO2 emissions.

 Use sustainable catering

Food is a fundamental part of any event – especially for incentive trips. Make sure to use caterers who provide locally-sourced and organic foods. Providing more vegetable meals makes the food ‘greener’, healthier, and cheaper. Try to serve the food in buffet-style and avoid individually-wrapped meals. Eliminate disposable containers, plates, bowls, cups and cutlery – despite the washing up, it’s more eco-friendly to use reusable cutlery.

Use greener materials wherever possible

Consider each factor in the logistics of the event to make environmentally friendly changes. If you think of ‘green’ strategies from the get-go, you’ll have more flexibility in terms of materials and cost to make your event sustainable. For starters, you could use a water cooler with biodegradable cups instead of bottled water. We also recommend choosing suppliers that provide low-carbon products and services, whether you’re printing banners or organising goodie bags.

 

Reduce your power consumption

You can lower your energy consumption by using energy saving initiatives like solar or wind power. When not in use, switch off all lights and electrical equipment – and try to use energy-efficient LED lighting. Don’t be afraid to demonstrate and communicate sustainability with your attendees. Since you have so many people in one place, you can take the opportunity to share your knowledge and inspire guests to think and act more “sustainably” in their daily lives. You could also put a simple power reduction policy in place and share it with staff, speakers, and attendees.

Consider video conferencing

Organisers could reduce travel-related emissions by 25% by encouraging some participants to use video conferencing. This might work out better if you have speakers and presenters who would otherwise have to take long-haul flights to attend the conference. Thanks to modern technology, video conferencing has become increasingly popular as of late. Plus, you can still get the real-time speaker-audience interaction through social media and custom apps.

Any event can be successful and sustainable, even if you only implement a few of these strategies. Want more incentive trips trends to help you plan MICE events in 2017Download our helpful guide.

If you are looking for the ultimate venue to host your ‘green’ incentive trips, then contact us. Our Costa Blanca Hotels are known for organising extraordinary events and MICE tourism.